The Ultimate Awards Ceremony Checklist

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wine glass awards ceremony

The Ultimate Awards Ceremony Checklist

Are you in the midst of planning an awards event? Here is the ultimate awards ceremony checklist to ensure you’re on the track for a smooth, successful evening.  


One of the most important things to consider when planning an awards ceremony is, of course, the awards. It is a good idea to have these planned early on to ensure they are made with plenty of time to spare.


The budget will have a significant impact on almost every aspect of your event planning process. It will determine the venues you will be able to access and also the food, design and entertainment that follows suite.

Dress Code

Have you decided on a dress code for your awards ceremony? It is crucial to make this clear on the invitations in order to reduce confusion amongst attendees.

Floor Plan

How will you organise the seating arrangement? Will award recipients be seated in close proximity to the stage? Does the stage have easy access from the general seating area? These are all questions to consider when completing the floor plan to ensure the event runs quickly and smoothly. Nobody wants to step over ten other people just to get out of their row of seats and onto the stage!

Guest Speakers & Entertainment

Will you have guest speakers or other entertainment items at your awards ceremony? When will they slot into the program?


A good host forms the backbone of your awards ceremony while it is running. They will help to dictate the mood of the event through their tone and gestures, bringing the attendees together as a whole.


Lighting can make a huge difference to the ambience of a venue.


Will there be media attendees at your event? If so, who will be on the press list?

Post Event

Keep a close eye on social media to gauge people’s reactions to the event. What did they enjoy? What would they change for next time? This is a great way to capitalise on honest feedback.


It’s important to have the final program ready in advance so any bumps can be cleared out. Be sure to allow adequate time for food and transitions.


How will you promote your event? Will you make use of both online and offline strategies?


Practise! Practise! Practise! A well-rehearsed event will run much more smoothly than an event that has never been rehearsed.


Will you need to supply your own furniture? Source your own catering? Make sure you have the answers to these questions early on.


One of the first things you should decide on once you have a budget is the venue of your event.

Custom Medals by Platinum Awards

Do you have a special event approaching? Platinum Awards provide a large range of custom medals Sydney. We have a large variety of designs to choose from including custom trophy designs. Please feel free to view our catalogue, contact us, or visit our showroom in Brookvale (located on Sydney’s Northern Beaches).

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Platinum Awards supplied and engraved my sons football teams trophies. They provide an excellent stress free service… Highly recommended
Ric BurrowsDadEpping, Sydney